COVID-19 Update (Updated 11/12/2020):
We can now host:

• Small interior meetings with a caterer present with up to 25 guests
• Small interior meetings without a caterer present with up to 10 guests

Sailing, marine-related lectures or clinics, classroom education, safety seminars, sailing regattas, clinics and post-regatta socials, J/22 boat charter (corporate team building and rental functions, group rental functions), special events & rendezvous with dockage (yacht cruise rendezvous, manufacturer rendezvous), marine-related community organization events (forums, annual meetings, local fleet meetings and awards functions), non-marine related community organization events, community organization meetings, sustainability organizations

For consideration: Marine Industry Events, Business Member Meetings, Storage Customer Meetings, Marine Related Commercial Operation

COVID-19 Update (Posted 10/5/2020):
Sail Newport follows all State of Rhode Island and local regulations with regard to gathering size of meetings and events to protect the health and safety of our community and our staff.

We do not host social events that are not mission-related. Some examples, subject to consideration, of non-mission-related events, include:

• weddings
• bachelor or bachelorette parties
• birthdays
• bar/bat mitzvahs
• anniversaries
• memorials
• non-marine or non-corporate member functions
• member or public non-marine or mission-related social events
• employee or board member non-marine or mission-related social events

As of October 1, 2020, the 11th Hour Great Room is available for rental with the following COVID-19 guidelines (Updated 11/12/2020):

• Sail Newport references all safety guidelines from Reopening RI Gatherings with a Caterer.
  • Meetings during which a caterer is used will be done so in accordance with current executive orders.
  • A licensed caterer onsite will provide a sit down meal following the current guidance for restaurants.
• Interior meetings with a caterer present will have no more than 25 guests.
• Interior meetings without a caterer present will have no more than 10 guests.
• When possible (determined by weather and organizer preferences), exterior doors to the covered deck will be open.
• Seating and tables will be appropriately spaced apart in accordance with current guidance.

The 11th Hour Great Room is a versatile space that can be used for:

• Business meeting
• Team Building
• Annual Meeting
• A hub for your virtual lecture or meetingThere are many options for room set-up for the 11^th Hour Great Room. Our covered deck has 2,000 square feet of usable multi-season space (March – November); unique waterfront views; seven floor-to-ceiling double doors; men’s and women’s restroom facilities on the same floor; access to full kitchen; elevator access; sustainable building design and natural wood features.

The space has:

• built-in whiteboards
• fully tech-supported with projector and screen
• surround sound
• wireless microphone
• Sonos music (indoors and on the deck)

Exterior Event Spaces Update

Space Configuration Options

The 11th Hour Great Room can be modified with a floating wall structure to make several smaller spaces:

• Two 12′ x 20′
• One 20′ x 24′
• One 12′ x 48′
• An additional 12 x 12′ foot permanent room is connected to the kitchen and upper lobby

Our 11th Hour Great Room can be modified with a floating wall structure to make several smaller spaces.

• two 12’ x 20′, a 20’ x 24’1 space, and a 12’ x 48’ classroom or meeting room
• an additional single permanent 12’x12’ room is connected to the kitchen and upper lobby

Normal capacity numbers are maximum capacity, they do not include factors such as bars or food service.

*Requires a Class P licensed caterer present
**Theater style seating maximum capacity include 6′ between chair rows and columns
***Boardroom style and classroom style capacity includes 6′ between seats at tables

Capacity sizes are based off of current (as of 10/1/2020) guidelines from RIDOH and information from ReOpeningRI website.  Health and safety will apply for maximum capacity listed including health and travel screenings and face covering requirements.

At this time (10/1/2020) we are not able to host cocktail style events.

Sail Newport hosts non-alcohol events on our leased property from the State of Rhode Island. The policies, procedures, and pricing provided are based on non-alcohol events. While alcohol is allowed at Sail Newport events, these events must be explicitly approved by the State of Rhode Island, Department of Environmental Management and RI State Properties Committee. Additional permits, insurance, and liquor liability are required by individuals or companies requesting a function with alcohol. We will work with you to make certain your event is adequately permitted.

• The meeting area will be sanitized at least one time per day and between meetings by a professional cleaner.  This will include tables, chairs, commonly touched areas (door handles, light switches, etc.) and restrooms.
• All participants will be required to provide and wear their own face covering.  Face coverings should be worn at all times unless all parties can easily and continuously maintain a physical distance of six feet from one another.
• When participants are consuming food or beverage they do not have to wear a face covering during those times.
• Sanitizing stations will be present within the meeting space.  The hand sanitizer provided by Sail Newport is at least 60% alcohol.
• All meeting organizers will receive COVID-19 compliance information from a Sail Newport team member to include:
  • Sail Newport Protocols regarding participant and staff travel history
  • quarantine questionnaire
  • health screening questionnaire
  • hygiene reference
  • COVID-19 contact tracing plans
  • facility and parking procedures

Sail Newport works to maximize our sustainability practices and limit our environmental impact. We require all vendors and clients to work with us on these efforts by abiding by the guidelines below.

We understand that COVID-19 safety supersedes any of these conflicting guidelines.  The safety of participants is of the most upmost importance to
Sail Newport.

1. Preference should be given to locally sourced food, beverage, and catering services.
2. Caterers are required to supply either reusable food service ware or use compostable or recyclable food service ware (plates, napkins, utensils and cups).
3. No single-use plastic is to be served at Sail Newport. This includes single-use plastic water bottles.
4. Bulk containers will be used instead of individual packets (e.g., sugar, sauces, and milk jiggers).
5. The use of wooden stirrers is required for coffee/tea service. No plastic straws may be used at our facility.
6. Bars shall not supply cocktail napkins or plastic cocktail straws.
7. Any waste shall be sorted into recyclable, compostable (if possible) and landfill and taken by catering service whenever possible.
8. Non-toxic cleaning products shall be used when at all possible.
9. Please follow the City of Newport Guidelines for recycling and compost found on pages 4-5 here: www.cityofnewport.com/home/showdocument?id=6683.
10. While planning your event during COVID-19, please keep these sustainability guidelines in mind.  Although single-use products are safer for use we can suggest sustainable options.

There is free and ample parking at Fort Adams State Park. No overnight parking is permitted unless approved by the Department of Environmental Management (DEM). The park manager’s office can be reached at 401.847.2400 where you can inquire as to cost of resident and non-resident temporary overnight parking stickers.

Sail Newport is an ADA-compliant accessible building. The exterior ramps allow access to the lower lobby and Dock Office.

Accessible restrooms are available on the ground floor. Access to these areas is also available from exterior ground level doors.

There is an elevator providing access to the upper floors.

Information is available on access to docks.

For those who wish to explore accessible sailing, another organization, Sail to Prevail, is located adjacent to our Dock Office. Please check their website for their programs and services.

Discounted rates are available during our off season which is November 2020 – April 23, 2021.

Sail Newport’s is in-season from April 26, 2021 – November 2021.

General guidelines

• With the use of Sail Newport, clients must agree to abide by all rules and regulations of the State of Rhode Island and the Department of Environmental Management (DEM).
• Sail Newport does not guarantee the security of valuable items left in the event locations. The client is responsible for securing their valuables.
• The client will ensure that outside vendors have on file a certificate of insurance that is in compliance with the State of Rhode Island two (2) weeks, ten (10) business days in advance of the event. Insurance certificates include: Comprehensive General Liability Insurance, Vehicle Liability Insurance and additional insurance as needed.
• Rental equipment delivery and pick up, including tent, should be discussed and approved with Sail Newport management as the facilities may be booked before or after your event.
• Smoking is not permitted in any part of the building including under the deck area. Smokers must move at least 30 feet from the building. cigarette or cigar “butts” must be disposed of in proper trash locations not on the grounds of the facility.
• If additional municipal staffing is required by DEM, that fee will be accrued by the client.
• There is parking available to clients and attendees on Fort Adams property, no overnight parking is permitted unless approved by DEM.
• As with other local event destinations, a City of Newport firefighter may be required for your event. The Newport Fire Department will make the final determination regarding the number of firefighters required. The fee will be accrued by the client.
• If drone usage is requested, the user must provide the machine’s registration information with the date(s) and times of the request. The request needs to be approved by DEM. The operator agrees to follow all local, state and federal rules and regulations required for drone usage.

Consideration will be given for events cancelled due to changing COVID-19 guidelines.  Postponement, full refund , or payment conversion to a charitable gift are all options.

Below is a listing of choice vendors. Clients hosting events at Sail Newport are not required to contract with these vendors, however we regularly work with these vendors and they know our policies, procedures, and facility. We highly recommend their quality and service.

If a client does not wish to work with a preferred vendor they are required to connect the event manager with the vendor at least 30 days in advance for a site visit and review of the policies and procedures.

Catering & bar service

Blackstone Caterers
Shannon Driscoll
sdriscoll@blackstonecaterers.com
(401) 848-2030

Blue Rocks Catering
Annie Guinan
annieguinan@newportcaterer.com
(401) 846-9902

Flat Waves Food Shack
Will Burgess
Catering@flat-waves.com
(401) 847-9283

McGrath Clambakes
Alexis Radkovich
Alexis@riclambake.com
(401) 847-7743

Peaceable Market
Bryce Helie
brycehelie@hotmail.com
(401) 846-0036
(Not a Class P licensed caterer)

Pranzi Catering & Events
Lisa Mattiello
Lisa@pranzi.com

Russell Morin
Dan Larson
daniel@morins.com
(401) 848-0472

The Catered Affair
Elaine Twombly
mailto:etwombly@thecateredaffair.com
(781)763-1380

Rentals & tents

Felicia’s Perfect Setting
XO the Girls
info@xothegirls.com
(508) 679-9650

Newport Tent
Kim Brilhante
kim@newporttent.com
(401) 683-9160

PEAK Event Services
Kymberley Hurd
khurd@peakeventservices.com
(401) 845-9393